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   Medical Office Management Solutions

Advancing The Minds of Healthcare Executive

Jacqueline Schaffer

IMG_E6678 (1)_edited_edited_edited_edited_edited.jpg

Where Discovery, Healing, &

Teaching Come Together

Senior Interim Executive Director
1144 Chadbyrne Drive
Columbus, Ohio 43235
239.989.9903
jackie.schaffer@live.com

“Think not of yourself as the architect of your career but as the sculptor. Expect to have to do a lot of hard hammering and chiseling and scraping and polishing.”            ~ B.C. Forbes

Jacqueline

My professional journey in healthcare began in the 1990s, following a fulfilling three-year tenure as a social worker at The Children's Home Society of Florida. While I initially believed that teaching and social work were my true calling, I soon realized a crucial element was missing. It was during my mother's third battle with cancer that I discovered the third piece of my career life balance was healthcare management. 

 

As an Operation Director my role extends beyond providing excellent care to patients. It's about guiding them through the social economics of their lives, and most importantly, it's about empowering our staff to be exceptional stewards of healthcare. Investing in our staff's development can significantly enhance the quality of our healthcare services.

Medicine is an evolution of change, not static but fluid with waves and currents. Healthcare is not about caring for our patients when they're sick but building their healthcare around wellness, preventive care, and monitoring their social economics. As our consumers, our patients deserve the best possible care available.

I quickly found my first position as a Practice Manager in a Psychiatric Medical Practice in Boca Raton, Florida. Here, I was allowed to build my operations foundation, which allowed me to develop my expertise and knowledge of healthcare management, CMS billing principles, leadership development, Information Technology, and communication tools. I also groomed doctors on their daily dilemmas to make them more efficient and effective. From there, I took off running a marathon. 

My career range has been diverse, spanning several modalities of healthcare. I have worked in Internal Medicine, Primary Care, Family Medicine, Pediatrics, OB/Gyn, Maternal-Fetal, Perinatology, Women's Oncology, Pain Management, Neuroscientist and Neurology, Wound Care and Hyperbaric Medicine, Hospital Medicine, Gastroenterology, General, Vascular, and Thoracic Surgery, Nephrology, Endocrinology, Pulmonary and Cardiology, and Medical Oncology. This breadth of experience has enriched my understanding of healthcare and equipped me with a unique perspective.

Throughout my career, I have worked in various healthcare modalities, including private practice medicine, hospital-based care, medical group medicine, and private equity healthcare. I later honed my skills in information technology installation, implementation, and training of EMR systems. 

This journey has given me a life entirely of purpose and perseverance. This diversification and experience of creating a team that is passionate about our work keep me agile and at the top of my game. It has also equipped me with a comprehensive understanding of healthcare management and the ability to ensure care is delivered at the right place and Time. 

My titles have changed from Information Technologist Specialist to National Resolution Manager, Practice Administration, Executive Director, Operations Director, Chief Operating Officer, Interim Director of Operations and Consulting, and Project Coordinator with the role out of Physician-Based Billing and Rural Health Clinics.

My true passion started seven years ago when a friend called asking if I would ever do interim Management and Consulting; the more I listened, the more I realized I could help. So, I got a bag, and I was lifted off. Luckily, my husband is a fantastic supporter, and he could not see any negative feelings about me not taking on this role other than missing out on raising our kids.

Seven years ago, I received a call from a man asking me if I would consider Interim Health Care. These experiences expanded my industry knowledge more profoundly than I thought possible. "It is health that is real wealth, not pieces of gold and silver." Mahatma Gandhi.

I am a healthcare advocate looking for operational excellence to deliver state-of-the-art care and prolong the lives of those we love. Most importantly, harboring raw or advanced employees is a treasure; to blend in as a leader is to teach. Ben Franklin summarized operation excellence, Lean Six Sigma, or any quality improvement program, as the main ingredients to build outstanding teams, processes, and outcomes. He must follow his simple words: "Tell me, and I forget. Teach me, and I remember; involve me, and I will learn.' A brilliant man who lived 84 years in the 1700s; if this man could live 84 years over 234 years, then as healthcare leaders in 2024, and what we know now about healthcare wellness, we should have more patients living 90-100 years.

Working with employees that are empathic and want to make a difference in their community and with our patients.

I am thrilled to meet you!

About Me

MEDICAL OFFICE MANAGEMENT SOLUTIONS

Senior Principal Interim Executive & Consultant (Independent Contractor)

Trusted advisor, guiding executives to transform antiquated silo systems into efficient private and hospital-based physician practices. Mentor leaders in EHR platforms, streamlining workflows and ensuring compliance with CMS, OIG, JACHO, and ACHC. Partner with cross-functional groups to educate and articulate value to stakeholders.

Assess the business vitality of newly acquired practices, evaluate customer bases and processes, and apply root cause analysis to critical components of healthcare. 

A committed healthcare executive with proven success in enhancing operations, driving revenue growth, and improving service quality through operational efficiencies, strategic leadership, and a strong understanding of enterprise systems. Adept in performance turnarounds and operational transformations. Lead change management initiatives, driving service lines and large group practices, and being well-versed in revenue cycle management, front-end collections, mid-cycle, and back-end processes. 

Forward-thinking advisor and partner to the c-suite, building trust, negotiating favorable deals, and forging long-term relationships with clients, executives, vendors, peers, and the community. Strategic vision and charismatic leadership foster high-performing, efficient teams. A magnetic force of nature and articulate communicator, effectively engaging in various conversations from information system management, quality improvement, lean process strategies, coding, billing, rural health, community health, Medicare and Medicaid, population health, and CMS guidelines.  Excel at recruiting, mentoring, growth development, and leading top talent.

LEE HEALTH, SOUND PHYSICIANS & COGENT HEALTHCARE

Created annual business plans and budgets for hospital medicine department, including program forecasting, billing data analysis, provider coding behaviors, length of stays, clinic outcomes, payroll approvals, and monthly Joint Operating Committee reporting. Oversaw scheduling, created agendas, and managed monthly meetings between private and public hospital medicine groups, hospital-employed hospitalists, and senior leaders for this 1,400-bed health system with 144 Physicians. Managed complex staffing model, served as Hiring manager for open positions, and drove training and professional development for all providers and clinical & operational staff members.

  • Oversaw integration of contracted Hospitalist Groups into single Hospital Medicine Service Line, converted staff from contracted employees to hospital employees, and instituted new unified communication system for nursing floors and ER department.

  • Drove multi-site Hospital Medicine Service Line across 4 acute care facilities and 1 rehab hospital; assumed full P&L accountability for $64M+ line of service.

  • Led efforts to optimize workflows, utilization management, individual floor initiatives, hospital site initiatives, system-wide initiatives, and quality metrics while driving continuous improvements and minimizing readmissions and length of stays.

  • Recruited and hired 25 Physicians and 8 Advance Care Providers, and contracted with 45 locum Physicians to cover seasonal influx.

  • Attained and sustained 92%+ quality metric bonus each quarter during leadership tenure.

  • Chief Operations Officer, OB/GYN Specialists of the Palm Beaches, West Palm Beach, FL, 2003-2005

  • Regional EMR Implementation Manager, Misys Healthcare, Raleigh, NC, 2003

  • Corporate Customer Service & Resolution Software Manager, WebMD / Medical Manager, Alachua, FL, 2001-2003

  • VP, Special Projects & Customer Care, Datamed Worldwide, Deerfield Beach, FL, 2000-2001

  • Practice Administrator, Boca Raton Psychiatric Group, Boca Raton, FL, 1995-2000

2016 – Present
Healthcare Operations Optimization Principal/Manager
2014 – 2016
System Director of  Hospital Medicine
2009 – 2012
Program Director
The Christ Hospital Wound Healing Center
NATIONAL HEALING

Directed implementation and drove ongoing management of Wound Healing Program at Christ Hospital Wound Healing Center; drove efforts to ensure program contract renewal. Delivered operational support to the clinic, staff, and physicians. Managed budgeting, forecasting, and P&L. Led wound center marketing and educational initiatives on wound care management. Resolved payer and patient reimbursement issues.

  • Boosted revenue $1M+ in < 2 years; instituted new workflows, policies, and procedures to ensure quality management.

  • Chaired and organized The Christ Hospital Girl Scout Heart Association Education Program, annual Heart Awareness Community Wellness Education Event.

  • Developed and facilitated continuing medical education seminars on wound care management.

  • Recruited four additional physicians and led the expansion of clinic hours.

  • Increased patient census for Hyperbaric Medicine Treatment.

2005 – 2008
Executive Director
THE FAMILY MEDICAL GROUP

Reported directly to group's President and Board of Directors; supervised and mentored three direct reports and ninety indirect personnel. Drove business development, marketing, physician recruiting, insurance contract negotiations, property management, staff meetings, and daily operations. Administered $3M+ annual operating budget.

  • Created paperless office and decreased costs by upgrading technology for billing, scheduling, and electronic medical records.

  • Identified, structured, and implemented six new ancillary services to enhance group practice and improve patient care.

  • Saved $300K+ by transitioning from outsourcing to inside management of all operational functions.

  • Generated new revenue stream by developing new Medical Home Practice division that brought in $1M+ in 2 years.

  • Negotiated purchase of new facility and lease of additional clinical space; arranged $474K financing, and designed properties.

Early Career History

Experience

Creative Work & Projects

During my senior-level executive career, I coordinated and managed multiple projects directed toward strategic business and other organizational objectives. I also built credibility, established rapport, and maintained communication with stakeholders at various levels, including those external to the organization.

Define and initiate projects and manage the cost, schedule, and performance of component projects while working to ensure the program's ultimate success and acceptance. Explore many projects and initiatives that were led in my direction.

Let's  Breath - Living in a community where snowbirds come in flocks, seasonal influxes are drastic, a daily census of 300 patients per day will jump to a daily count of 850 patients a day, stress levels and fatigue are high, finding time to decompress while looking forward to a manageable daily census. 

Sometimes, it is the ability to be creative, present, and have fun. To be a team leader, you need to shake things up and engage with your team, physicians, and staff outside of your comfort zone. You look for ways to be innovative; sometimes, you have to be creative, so you hit the pause button, regroup, and paint.

National Healing Annual Conference 2010 -  Lead Program Director presenter for Physician Recruitment.   Responsible for leading a group of 8 presenters and the development of the PowerPoint presentation.   The topic was to help junior program directors understand how to recruit physicians and then how to retain them.  Physician Recruitment

The Christ Hospital Wound Center was a department of the Heart and Vascular Department.  The hospital was known for its innovation in heart health.   The hospital was a committed sponsor of the American Heart Association, specifically the Go Red Campaign.  We were inspired to Spread the Red to young females across greater Cincinnati by teaching Heart Disease in Women.  TCH partnered with the Girl Scouts of America and the American Heart Association; I chaired the development of a unique patch program to stop heart disease in women.   The program was a day-long outing to the hospital that included a day filled with fun activities, such as visiting the Cathlab, ultrasound of the heart, listening to their hearts, heart-healthy exercise, and a heart-healthy tour of a grocery store. Our first event sold out with over 350 Daisies, Brownies, and Girl Scouters across Greater Cincinnati.  Spread the Red

Strategic planning and preparation is a daily component of my daily work.   Continuously analyzing and transparency is imperative to the wealth, health and expansion of any business.  Educating and presenting quarterly results to key stakeholders and management to eliminate miss communication and set goals for the next quarter and year.  Attached is the opening presentation to the TFMG 2007 retreat.

Skills & Assessments

Skills
  • Hospital Medicine Service Line

  • Group Practice Operations

  • Multi-Site Management

  • Business Development

  • Budget Administration

  • Program Leadership

  • EMR & IT Systems

  • Revenue Cycle Management

  • Contract Negotiations

  • Service Line Expansions

  • Process Improvements

  • Regulatory Compliance

  • Credentialing/Onboarding,

  • QA Initiatives

  • Physician & Staff Recruiting & Hiring

  • Team Leadership & Mentoring

  • SOP & Workflow Development

  • Financial Forecasting

  • Project Management

  • KPI Metrics Analysis

  • Building Relationships

Finely honed leadership, strategic & critical thinking, relationship building, negotiation, and communication, technical, analytical, and problem-solving skills. Core competencies:

Pacific Cambria University

California Creek University

Spanish River High School

2006 – 2010

Bachelors in Business Administration

June 2011 – June 2013

Master's Degree in Healthcare Administration

1987

General Studies

Education

Experience Quality Healthcare Management

Recommendations

Letter of Recommendations

Each hyperlink bridges you to various letters of recommendation from employees who have directly reported to me, managers, physicians, and peers.   My career journey has been remarkable because of the individuals who have written letters on my behalf.  They have groomed me to be the person I am today.

"A true artist is not one who is inspired, but one who inspires others" - Salvador Dali

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